Medical Records

Scanning Service

Our medical record scanning service, compliant with HIPAA regulations, empowers healthcare providers and insurance companies to transform their paper-based patient records into a fully searchable electronic archive. Safely convert and systematically arrange patient charts, billing records, lab results, physician notes, and other vital documents while adhering to industry regulations and legal mandates.

Medical Records Management

Create a paperless

practice.

USA Imaging has over 30 years of experience collaborating with medical practices of varying sizes to develop document conversion solutions that enhance the security, efficiency, and accessibility of patient healthcare data. Whether scanning substantial volumes of medical records in one go or establishing a seamless, ongoing conversion process, we are your trusted partner in safeguarding and optimizing healthcare information management.

Provider Coordination

Electronic medical records make collaboration among doctors and nurses in your practice as well as outside medical care providers simple, improving the quality of care provided to your patients.

Compliance

Secure, accurate medical records are critical for legal compliance. Our technologies and processes are HIPAA compliant, ensuring your patient data is protected from point of care until release into your EHR system.

Cost Effective

Digital file storage is significantly more affordable than traditional paper alternatives. Securely store inactive patient records without the ongoing expense of a physical footprint.

Reduced Workload

Improve security with the ability to limit access to patient records as you see fit, ensuring a secure chain of custody for sensitive patient files.

Work Efficiently

Cut down on time spent looking for the documents you need. Access indexed files instantly via intuitive text-based searches.

Reclaim Your Space

Free up valuable and often costly office space for more strategic business purposes, all while minimizing unnecessary clutter.

Provide Coordination

Electronic medical records make collaboration among doctors and nurses in your practice as well as outside medical care providers simple, improving the quality of care provided to your patients.

Compliance

Secure, accurate medical records are critical for legal compliance. Our technologies and processes are HIPAA compliant, ensuring your patient data is protected from point of care until release into your EHR system.

Cost Effective

Digital file storage is significantly more affordable than traditional paper alternatives. Securely store inactive patient records without the ongoing expense of a physical footprint.

Reduced Workload

Improve security with the ability to limit access to patient records as you see fit, ensuring a secure chain of custody for sensitive patient files.

Work Efficiently

Cut down on time spent looking for the documents you need. Access indexed files instantly via intuitive text-based searches.

Reclaim Your Space

Free up valuable and often costly office space for more strategic business purposes, all while minimizing unnecessary clutter.

How does the conversion

process work?

1

Scanning

First, we securely transform your physical medical records into electronic files, providing ease of access while protecting personal health information against theft or loss.

2

Indexing

Indexing or naming electronic patient records during the scanning process is vital for efficient organization. It involves assigning descriptive and meaningful names to each scanned record, ensuring easy retrieval and a structured digital record collection.

3

Storage

Finally, your digitized document can be seamlessly uploaded to our cloud-based photo repository for convenient download or delivered as an encrypted USB drive for effortless integration with any digital record system.

1

Scanning

First, we securely transform your physical medical records into electronic files, providing ease of access while protecting personal health information against theft or loss.

2

Indexing

Indexing or naming electronic patient records during the scanning process is vital for efficient organization. It involves assigning descriptive and meaningful names to each scanned record, ensuring easy retrieval and a structured digital record collection.

3

Storage

Finally, your digitized document can be seamlessly uploaded to our cloud-based repository for convenient download or delivered as an encrypted USB drive for effortless integration with any digital record system.

Maintain Regulatory Compliance

HIPAA Compliant

Our medical records conversion process was built from the ground up to conform with data privacy requirements outlined by HIPAA (Health Insurance Portability and Accountability Act). Our ultra-secure facilities, HIPAA certified staff, and investments in secure technologies ensure that our medical scanning service meets the highest data protection standards.

Maintain Regulatory Compliance

HIPAA Compliant

Our medical records conversion process was built from the ground up to conform with data privacy requirements outlined by HIPAA (Health Insurance Portability and Accountability Act). Our ultra-secure facilities, HIPAA certified staff, and investments in secure technologies ensure that our medical scanning service meets the highest data protection standards.

Replace Your Paper Process

Medical records scanning

made easy.

A successful transition away from paper medical records requires careful consideration, experience, and know-how. Our team will guide you through the entire process, working directly with you to understand your unique needs to create a customized plan to help you modernize your records storage.

Medical Clinics

Medical clinics and emergency care centers tend to see a higher volume of patient turnover, creating a need for increased capacity for patient records storage. By converting physical documents into digital formats, clinics can more easily retain large volumes of patient files, prescription records and other information while reclaiming valuable office space.

Health Insurance Agencies

Process claims more efficiently and improve customer onboarding by reducing your reliance on paper record keeping practices. Transforming your wall of filing cabinets to a secure digital archive will decrease the likelihood of costly inefficiencies while making it easier for your agents to access, organize and manage patient data

Mental Health Professionals

Properly maintained patient records are paramount to your patient's long-term well-being and are required to meet standard quality of care requirements. Our medical scanning service provides therapists, psychiatrists, and other mental health professionals a secure and affordable method for protecting patient data while also increasing accessibility to patient records.

Hospitals

Hospitals require instant access to patient records. By transitioning to an Electronic Medical Record (EMR) system, paper documents can be indexed and organized by key identifiers, enabling text-based search queries on any number of fields required. We can scan large volumes of sensitive medical records at one time, making a full switch to an electronic system a breeze.

Replace Your Paper Process

Medical records scanning

made easy.

A successful transition away from paper medical records requires careful consideration, experience, and know-how. Our team will guide you through the entire process, working directly with you to understand your unique needs to create a customized plan to help you modernize your records storage.

Medical Clinics

Medical clinics and emergency care centers tend to see a higher volume of patient turnover, creating a need for increased capacity for patient records storage. By converting physical documents into digital formats, clinics can more easily retain large volumes of patient files, prescription records and other information while reclaiming valuable office space.

Health Insurance Agencies

Process claims more efficiently and improve customer onboarding by reducing your reliance on paper record keeping practices. Transforming your wall of filing cabinets to a secure digital archive will decrease the likelihood of costly inefficiencies while making it easier for your agents to access, organize and manage patient data

Mental Health Professionals

Properly maintained patient records are paramount to your patient's long-term well-being and are required to meet standard quality of care requirements. Our medical scanning service provides therapists, psychiatrists, and other mental health professionals a secure and affordable method for protecting patient data while also increasing accessibility to patient records.

Hospitals

Hospitals require instant access to patient records. By transitioning to an Electronic Medical Record (EMR) system, paper documents can be indexed and organized by key identifiers, enabling text-based search queries on any number of fields required. We can scan large volumes of sensitive medical records at one time, making a full switch to an electronic system a breeze.

We're here to help.

Converting your documents can seem like a daunting task. We will walk you through every step of the process to help facilitate a conversion plan that works for you.

Centralize Patient Data

All of your medical records

in one place.

Despite implementing electronic medical record (EMR) systems, many healthcare providers still maintain both paper and electronic records. Our ultra-secure medical scanning services are the perfect way to migrate away from paper records for good.

We can help you convert your archived records into electronic formats, while creating efficient processes for managing and scanning new records as they are generated.

No Hidden Fees

One box, one price.

Our transparent pricing structure simplifies your scanning project planning. We offer a per-box charge, eliminating the need to count individual records. Just package your patient records, and we'll handle the entire process, including processing, scanning, and indexing, all under a single, all-inclusive price. You can easily assess how our rates stack up against competitors by using our document scanning cost calculator.

No Hidden Fees

One box, one price.

Our transparent pricing structure simplifies your scanning project planning. We offer a per-box charge, eliminating the need to count individual records. Just package your patient records, and we'll handle the entire process, including processing, scanning, and indexing, all under a single, all-inclusive price. You can easily assess how our rates stack up against competitors by using our document scanning cost calculator.

Join the Digital Revolution in Healthcare!

Download the Guide

Discover the future of healthcare efficiency – download our Digital Healthcare Scanning Guide now! Uncover expert tips on streamlining medical records, boosting accessibility, and fortifying data security. Elevate your patient care with this essential resource. Don't miss out on transforming your healthcare practices – download the guide today!

Give It A Try! FREE

Feel free to explore our low-risk, commitment-free document scanning solution; USA IMAGING's Scan by the Box service. It's a straightforward, efficient, and budget-friendly way to convert your documents into digital format. Give it a try today and experience it firsthand.

Here are some of the medical providers we serve.

Find out why USA Imaging is the most trusted company in San Diego.

Common Questions

Get answers to our most asked scanning service questions.

What is medical records scanning?

Medical records scanning is the process of converting paper-based patient records into a searchable digital archive. In all cases, the scanning and conversion process must be completed in compliance with HIPAA regulations to protect PHI ( personal health information )