Secure Collection
We arrange pickup or drop-off of your patient records and maintain controlled handling throughout transportation.
SECURE HEALTHCARE DOCUMENT DIGITIZATION
Medical Records Scanning Services
Managing years of paper medical records can be challenging, especially when patient information needs to be readily available. At USA IMAGING, we help healthcare providers turn patient charts, physician notes, lab reports, billing records, and other paper documents into organized, searchable digital files.
We handle your records with care and confidentiality throughout the scanning process, making it easier for your staff to access information while reducing the need for physical storage.
BENEFITS OF MEDICAL RECORDS DIGITIZATION
What Medical Records Do We Scan?
USA IMAGING digitizes complete patient files, including medical histories, treatment notes, surgical records, hospital reports, billing documents, and other healthcare paperwork. We scan individual patient charts and large collections of archived records while maintaining your agreed file organization.
Complete Patient Records
Medical histories, physician notes, surgical reports, treatment records, billing documents, and hospital reports.
Medical & Specialty Practices
Patient files from general healthcare, surgical, cosmetic, behavioral health, and substance abuse treatment practices.
Archived Patient Files
Active and inactive patient records stored in folders, filing cabinets, or archive boxes.
MEDICAL RECORDS SCANNING SERVICES
From Paper Records to Organized Digital Files
We handle your medical records with care, from preparation and scanning to quality control. Your files are organized to your preferences and delivered as searchable PDFs for easy access.
Document Preparation
We remove fasteners, prepare pages for scanning, and maintain the agreed organization of your patient files.
Scanning & OCR
We digitize patient records using production scanning equipment and create OCR-searchable PDF files.
Quality Control
We review scanned records for image clarity, page completeness, and proper orientation, making corrections as needed.
File Naming & Digital Delivery
Files are named by folder or according to your preferred indexing requirements, then delivered through a secure repository or USB drive.
Original Document Handling
Original records can be returned, temporarily retained, or securely shredded according to your agreed instructions.
SECURE MEDICAL RECORDS HANDLING
Protecting Sensitive Patient Information
We understand how important it is to protect your patients' privacy. Our medical records scanning procedures are designed to meet applicable HIPAA requirements, with secure facilities, monitored work areas, and controlled document handling. From collection through scanning and digital delivery, we take every precaution to keep sensitive patient information secure and confidential.
BENEFITS OF MEDICAL RECORDS DIGITIZATION
Better Access to Patient Records.
Digitizing patient records helps healthcare practices spend less time managing paperwork and more time attending to daily operations. Organized digital files make records easier to locate, reduce physical storage needs, and simplify information management for authorized staff.
Better Team Coordination
Organized digital records make it easier for authorized staff to locate and share patient information when needed.
Confidential Record Handling
Patient charts are handled through controlled scanning procedures designed to protect sensitive information.
Lower Storage Costs
Reduce the space and ongoing expense associated with storing large volumes of paper medical records.
Less Administrative Work
Spend less time retrieving, sorting, and refiling paper charts so your staff can focus on other priorities.
Faster Record Retrieval
OCR-searchable PDFs and organized file structures help authorized users find the records they need.
Reclaim Office Space
Convert bulky file cabinets and archived patient charts into digital files, freeing valuable office and storage space.
STRAIGHTFORWARD SCANNING PRICING
One Box. One Simple Price.
Try Our FREE Test Box!
See how easy it is to turn your paper records into organized, searchable digital files.
How It Works: 4 Simple Steps
1
Fill Your Box
Pack documents into a standard storage box.
2
We Pick Up
Free scheduled pickup of your test box.
3
We Scan
Document preparation, scanning, QC, and OCR.
4
Get Your Files
Receive organized, searchable PDFs.
Trusted by Healthcare Organizations Across San Diego
Healthcare providers and organizations have relied on USA IMAGING for secure, accurate medical records digitization.
Better Scans. Better Quality. Better Service.
San Diego Document Scanning Experts Since 1991
© 2023 by USA IMAGING, Inc.. All rights Reserved. Powered by: Top Run Marketing.
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