Human Resource

Scanning Service

Human resources departments are under increased pressure to process, store, and manage employee records in an efficient and cost-effective way. However, traditional paper filing systems are time consuming, outdated, and cumbersome.

Our Human Resources scanning service helps you modernize your employee records system by converting your paper documentation into a searchable archive of digital files.

Paperless HR Done Right

Reduce your HR department's

reliance on paper.

USA Imaging has been helping businesses digitize their human resources documents for more than 30 years. Our HR scanning service can help you streamline and automate your workflows, reducing operational costs and drastically increasing the efficiency of your HR department.

Improve Productivity

Hours of your time spent sifting through boxes and filing cabinets looking for an employee record becomes seconds after converting your files into a text-searchable archive of digital documents.

Ease of Access

Provide human resources personnel, benefits administrators, management, and auditors with instant and secure cloud-based access to employee records, regardless of physical location.

Save Space

Scanning and converting your employee records eliminates wasted office space lost to filing cabinets and paper storage, allowing you to reclaim your office while reducing paper clutter.

Cost Efficient

Filing cabinets and paper piles are a commonly overlooked ongoing expense. From increases in productivity to reduced data storage costs, scanning and converting your records into digital images reduces data management and storage costs.

Improved Security

Our HIPAA compliant HR records scanning service makes it easy to meet legal and professional confidentiality obligations. We leverage advanced technologies and employee training protocols that protect your confidential data.

Enable Automation

Automate routine tasks that previously required manual labor, including the deletion of employee data that falls outside of your retention policy, notify employees of changes to benefit eligibility, and more.

Improve Productivity

Hours of your time spent sifting through boxes and filing cabinets looking for an employee record becomes seconds after converting your files into a text-searchable archive of digital documents.

Ease of Access

Provide human resources personnel, benefits administrators, management, and auditors with instant and secure cloud-based access to employee records, regardless of physical location.

Save Space

Scanning and converting your employee records eliminates wasted office space lost to filing cabinets and paper storage, allowing you to reclaim your office while reducing paper clutter.

Cost Efficient

Filing cabinets and paper piles are a commonly overlooked ongoing expense. From increases in productivity to reduced data storage costs, scanning and converting your records into digital images reduces data management and storage costs.

Improved Security

Our HIPAA compliant HR records scanning service makes it easy to meet legal and professional confidentiality obligations. We leverage advanced technologies and employee training protocols that protect your confidential data.

Enable Automation

Automate routine tasks that previously required manual labor, including the deletion of employee data that falls outside of your retention policy, notify employees of changes to benefit eligibility, and more.

Maintain Regulatory Compliance

Secure HR Records Management

Our scanning service adheres to the highest standards of data management and privacy, to ensure the privacy of your client's data is protected throughout the process.

Our number one commitment is to the safety and security of your sensitive data. We invest heavily in secure technologies and employee training programs to ensure the safe and proper handling of your documents.

Trust the Scanning Experts

We make human resources document

management simple.

USA Imaging will work directly with your HR department if necessary to create a individualized scanning pipeline that fits your needs. Our HR clients rely on our secure document scanning services to convert:

Drivers license & social security cards
Federal and state tax information
Personnel files
Resumes, cover letters and references
Training and development documents

Compensation and benefits overview
Travel and expenses tracking
Time-clock records and shift details
Performance reviews
Employment applications

Drivers license & social security cards
Federal and state tax information
Personnel files
Resumes, cover letters and references
Training and development documents

Compensation and benefits overview
Travel and expenses tracking
Time-clock records and shift details
Performance reviews
Employment applications

USA Imaging is here to help.

We handle everything, from packing and transporting your documents to shredding and disposal after scanning.

Just sit back, relax, and leave the work to us.

Say Goodbye to Pen & Paper HR

Employee records at your fingertips.

HR departments of all sizes benefit from the convenience and accessibility of electronic record-keeping. By converting and combining your disparate records systems, you'll be able to find what you need faster, and more efficiently than ever before.

Converting your paper HR records system into a searchable digital archive allows you to locate any file instantly via intuitive text-based searches, improving productivity and eliminating employee frustration.

No Surprise Fees

Price Per Box

Our one-price per-box pricing model makes it easier to predict your scanning costs ahead of time. Eliminate the guesswork and hidden fees common with other document scanning services. Use our free document scanning calculator to estimate your costs or get a free customized quote from one of our scanning specialists.

No Surprise Fees

Price Per Box

Our one-price per-box pricing model makes it easier to predict your scanning costs ahead of time. Eliminate the guesswork and hidden fees common with other document scanning services. Use our free document scanning calculator to estimate your costs or get a free customized quote from one of our scanning specialists.

Common Questions

Get answers to our most frequently asked HR scanning service questions.

How can human resources scanning improve the hiring process?

Human resources document scanning enables you to convert resumes, cover letters, job applications, and any other hiring documents into easy to share and store digital files, creating a seamless workflow for your HR department. Once digitized, sharing and collaborating with team members to view an applicant’s credentials becomes as easy as sending an email, making the hiring process simple and efficient.

Is your scanning service compatible with my existing HR software?

Yes. USA Imaging's Human Resources scanning service allows you to convert your existing paper records into PDF or TIFF files, making it easy to upload your data into your existing Human Resources Management System. PDF files are compatible with most HRM systems including Workday, SAP, BambooHR, and ADP.