Blog

Preserve, Organize, and Digitize – Unlock the Power of Scanning!

Welcome to our blog on document and photo scanning, where we explore the benefits of scanning & digitization, best practices for preserving important records, and tips for efficiently managing digital files. Whether you're looking to streamline office workflows or safeguard precious memories, we provide expert insights and guidance to help you make the most of modern scanning technology.

Do This, Not That: Financial Records Scanning Best Practices

From tax documents and invoices to payroll reports and balance sheets, financial records are the backbone of your business operations. Digitizing them isn't just about convenience ...more

Financial

July 08, 2025•3 min read

How Document Scanning Supports Hybrid Work Environments

As companies shift to hybrid work models—where teams split time between home and office—the need for accessible, organized, and secure digital information has never been more critical. ...more

Document Scanning ,Operational & Strategic

July 08, 2025•3 min read

The True ROI of Document Scanning: Long-Term Value vs. Upfront Cost

In a world where every square foot of office space costs money and every minute of employee time matters, document scanning is no longer just a convenience—it’s a strategic investment. ...more

Document Scanning

July 07, 2025•4 min read

Honoring Freedom Through Preservation: A July 4th Tribute

As fireworks light the sky and we gather to celebrate the birth of American independence, we’re reminded that freedom is more than a right—it’s a legacy. ...more

Document Scanning

July 04, 2025•1 min read

Disaster-Proof Your Business: How Document Scanning Protects You from the Unexpected

Disasters strike without warning. Scanning your documents protects your business from fire, floods, and loss. Learn how USA Imaging helps safeguard critical files with secure digital backups. ...more

Document Scanning ,Large Document Scanning &Security & Compliance

July 03, 2025•2 min read

Is It Better to OCR During Scanning or After? Pros, Cons, and Why Post-Scan OCR Is the Best Choice

When digitizing documents, one of the most critical steps is OCR—Optical Character Recognition. OCR makes your scanned files searchable by converting the image of text into actual, editable data. ...more

OCR

July 03, 2025•3 min read

Scan It Once, Use It Forever: Building a Reusable Digital Archive

In a fast-moving business world, access to information is everything. But what if instead of repeatedly digging through file cabinets or resending requests to retrieve the same paper documents, you co... ...more

Document Scanning

July 03, 2025•4 min read

Why DPI Isn’t Everything: Understanding Image Compression and Output Quality

When it comes to scanning documents, DPI (dots per inch) is often treated like the ultimate benchmark for image quality. And while it is important, it’s not the whole story. ...more

Document Scanning

July 02, 2025•2 min read

How We Handle Scanning of Irregular-Sized and Non-Standard Documents

Not all documents come in tidy, letter-sized sheets. From hand-traced maps and engineering cutouts to torn legal exhibits, businesses and government agencies often deal with documents that don’t fit t... ...more

Document Scanning ,Large Document Scanning

July 01, 2025•1 min read