Educational Records Scanning

Public schools, universities & private institutions are required to store large volumes of sensitive documents, including enrollment records, financial aid documents, faculty/employment records, and more, often for an extended period of time.

USA Imaging can ease the burden of managing all of that paper with our secure education records scanning service. We will digitize, centralize, and organize your paper records into a text-searchable archive of PDF files, protecting the confidentiality and privacy of your data in the process.

Educational Records Scanning

Public schools, universities & private institutions are required to store large volumes of sensitive documents, including enrollment records, financial aid documents, faculty/employment records, and more, often for an extended period of time.

USA Imaging can ease the burden of managing all of that paper with our secure education records scanning service. We will digitize, centralize, and organize your paper records into a text-searchable archive of PDF files, protecting the confidentiality and privacy of your data in the process.

Student Records Scanning Done Right

Protect vital information &

improve accessibility.

With over 33 years of expertise, USA Imaging has been delivering secure education records scanning services to schools and universities in Southern California. Our tailored scanning solutions are designed to enhance your records management, cut down on document storage expenses, and improve overall data management efficiency.

Fiscally Responsible

Scanning and converting your paper documents into digital files offers substantial savings in the long term, providing efficient access and reduced storage costs per document.

Enhance Security

Protect your data with modern security features, including detailed access controls, password protection, and encryption, preventing unauthorized access to student records.

Data Privacy

Our scanning service is compliant with all state and federal data privacy regulations that govern schools, universities, and other educational institutions.

Improve Accessibility

Converting your paper documents into a text-searchable archive of digital files makes it possible to sift through thousands of student records with just a few keystrokes.

Reduce Storage Requirements

Converting your paper records into digital files enables you to reallocate space currently used for paper storage for more important purposes or eliminated to reduce costs.

Disaster Recovery

Digitizing critical documents enables educational institutions to securely store data redundantly offsite, greatly reducing the possibility of lost/unrecoverable data.

Affordable Education Institution Records Scanning

Let us simplify process of digitizing your critical records.

FERPA Compliant Scanning Services

Data Security & Compliance

At USA Imaging, protecting the privacy and confidentiality of your records during the scanning process is our top priority. Our facility is under 24/7 security surveillance and outfitted with security entry code to ensure our service meets or exceeds your data privacy requirements.

Reduce the cost of

meeting your document

retention requirements.

Storing documents digitally makes records retention significantly more affordable, especially for educational institutions required to securely store vast amounts of information.

Reduce labor costs with automation and optimize your document flow for everything from admissions and enrollment to payroll.

Here are a few schools we serve.

Find out why USA Imaging is the most trusted company in San Diego.

One Solution for All of Your

Scanning Needs

USA Imaging has extensive experience scanning a wide variety of documents for local education institutions. Below are a common examples of records we can help you manage more effectively:

Student Records
Teacher Records
Personnel/HR Documents
Attendance Records
Medical Records
Financial Statements
Enrollment Records
Legal Files

School Board Meeting Minutes
Transcripts and Grade Reports
Budget Files
Financial Statements
Fiscal Services Records
Purchasing
Tax Records
Building Plans

Contact us for more information about our educational records scanning services or to receive a no-obligation

free cost estimate for your next scanning project.

No Surprise Fees

Price Per Box

Our one-price per-box pricing model makes it easier to predict your scanning costs ahead of time. Eliminate the guesswork and hidden fees common with other document scanning services. Use our free document scanning calculator to estimate your costs or get a free customized quote from one of our scanning specialists.

No Surprise Fees

One-Price Per Box

Our one-price per-box pricing model makes it easier to predict your scanning costs ahead of time. Eliminate the guesswork and hidden fees common with other document scanning services. Use our free document scanning calculator to estimate your costs or get a free customized quote from one of our scanning specialists.

Give It A Try! FREE

Feel free to explore our low-risk, commitment-free document scanning solution; USA IMAGING's Scan by the Box service. It's a straightforward, efficient, and budget-friendly way to convert your documents into digital format. Give it a try today and experience it firsthand.

Common Questions

Most common questions asked about our scanning service.

What Is FEPRA?

The Family Educational Rights and Privacy Act (FERPA) is a federal law passed in 1974 that protects the privacy of personally identifiable information contained within a students education records by giving full control over the disclosure of these records to parents and students.

FERPA (sometimes called the Buckley Amendment) provides students and parents with 4 basic rights:

The right to access the information that an educational institution possesses about him/her.

The right to request an amendment to those records.

The right to consent to disclosure of his/her records.

The right to file a complaint with the FERPA Office.