Case Study: Digitizing Historical Grade Books for San Diego State University

Case Study: Digitizing Historical Grade Books for San Diego State University

San Diego State University had dozens of large boxes filled with historical, leather-bound grade books dating back to the 1950s. Over time, these books had begun to wear and tear, making it difficult to preserve the records and manually search for student grades.

To protect these irreplaceable academic records and improve searchability, the university partnered with us to digitize their historical grade books into searchable PDF files—saving countless hours of manual searching and ensuring long-term preservation.

The Challenge:

📌 Aging, Fragile Grade Books – The physical condition of these leather-bound books was deteriorating.
📌 Manual Search Inefficiencies – Staff had to flip through pages manually to find student grades.
📌 Long-Term Preservation Needed – Paper records are at risk of damage, fading, or loss over time.
📌 Need for Digital Access – Searching student records needed to be faster and more efficient.

Our Solution:

✅ Careful Handling & High-Resolution Scanning – Each grade book was gently scanned to prevent further wear and tear while preserving details.
✅ Searchable PDFs with OCR Technology – Every grade book was converted into a fully searchable PDF, allowing staff to find student records instantly.
✅ Secure Digital Archive – SDSU now has a fully indexed and organized digital library of historical grades.
✅ Cost-Effective & Time-Saving – The university saved countless hours by eliminating manual searches and was thrilled with our efficiency and pricing.

The Results:

📌 Instant Digital Access – Staff can now quickly retrieve student records with a simple keyword search.
📌 Preserved Academic History – Fragile grade books were safely digitized, preventing further deterioration.
📌 Huge Time Savings – Eliminating manual searches allowed the university to focus on more critical administrative tasks.
📌 High Praise from SDSU – The university was thrilled with the quality, pricing, and efficiency of our service.

By digitizing their historical grade books, San Diego State University has ensured long-term preservation, improved accessibility, and enhanced efficiency in managing academic records.

📌 Looking to digitize historical documents or academic records? Contact us today to preserve your institution’s history!