Not Sure Where to Start with Scanning? Start Here.

At USA Imaging, Inc., we hear it all the time—“I know I need to go digital, but I don’t know where to start.” Whether you're a business buried in paper files, a law office with decades of case files, or an individual with boxes of photos, scanning can feel overwhelming at first. But the good news? It doesn’t have to be.

Here’s how to get started—step by step.

1. Assess What You Have

Before diving in, take stock of your materials. Are you dealing with office documents, engineering plans, legal case files, medical records, or old photographs? Different types of materials may require different scanning methods, resolutions, and organization strategies.

2. Determine Your End Goal

Ask yourself: What do I want to do with these files once they’re digital?
Do you need them to be searchable? Shared among your team? Archived for compliance? The more you define your goal, the easier it is to shape your project.

3. Consider Security and Compliance

If your documents contain sensitive information—like legal, financial, or medical data—make sure your scanning process includes encryption, secure file handling, and compliance with regulations like HIPAA or FERPA.

4. Choose a Trusted Scanning Partner

A professional scanning service can save you time, reduce errors, and help you stay organized. At USA Imaging, Inc., we’ve been doing this since 1991. We handle every step—from pickup and prep to scanning, indexing, and secure delivery.

5. Plan for File Access

Will your team need ongoing access to files? Do you want everything on a USB, cloud drive, or secure online repository? We offer multiple delivery options so your files are always accessible when and where you need them.

Still Not Sure Where to Start? We’re Here to Help.
Contact us today for a free consultation. We’ll review your materials, answer your questions, and build a scanning plan tailored to your needs.

📍 USA Imaging, Inc. – Trusted Scanning Since 1991
San Diego’s Document & Photo Scanning Experts