Revealing the Secrets of Document Scanning: Busting the Myths and Delivering with Integrity

By: USA IMAGING, Inc.

When it comes to document scanning, there’s no shortage of confusion. Unfortunately, many scanning providers rely on vague estimates, hidden charges, or rushed results to pad their profits.

At USA Imaging, Inc., we do things differently. We built our business on integrity, honesty, and treating our clients with respect. No games. No surprises. Just quality scanning services, done right.

Let’s bust a few common myths we’ve heard over the years—and reveal the truth behind how scanning should be done.

🕵️ Myth #1: "All Scanning Companies Are the Same"

The Truth:
Not even close. Some companies run your documents through outdated machines with little or no prep. Pages get skipped, scans come out blurry, and filenames are a mess.

At USA Imaging, Inc., we give each project the attention it deserves. We carefully prep your materials, scan with commercial-grade equipment, and deliver files that are crisp, searchable, and logically organized. We treat your records like they matter—because they do.

💰 Myth #2: "All Extra Fees Are Just a Rip-Off"

The Truth:
We’re 100% transparent about our pricing—and we’ll always explain where charges come from. One area that requires extra attention is small receipts. These are time-consuming to unfold, flatten, sort, and feed through scanners due to their irregular size and condition.

If a box contains approximately 50% receipts and 50% standard paper, we apply a modest surcharge. If a box contains only mixed-size receipts, we double the box rate to reflect the manual labor involved. But we never tack on fees without discussion. You’ll know exactly what to expect—before we begin.

🔍 Myth #3: "High-Volume Scanning Is Fully Automated and Error-Free"

The Truth:
Automation is a helpful tool—but it's not a substitute for hands-on care. At USA Imaging, Inc., we don’t rely on machines to catch everything. Our team actively monitors every scan job, correcting page alignment, catching errors, and ensuring file integrity.

You get clean, accurate, and fully reviewed files—not just whatever the scanner happened to pick up.

⚠️ Myth #4: "Once Scanned, Your Documents Are Safe Forever"

The Truth:
Only if they're scanned and stored securely. At USA Imaging, Inc., we go beyond the basics. We offer remote digital storage on our own private, secure file repository, giving you access to download your files via encrypted links—during limited operating hours for enhanced security.

Our system is designed to shut down automatically in the late evening and restart early each morning. The exact access times are not publicly disclosed to help reduce risk and protect your data from exposure during vulnerable hours.

We also offer long-term retention, secure data deletion upon request, and we never charge extra to keep your files accessible and safe.

✅ Why Clients Trust USA Imaging, Inc.

We don’t just scan documents—we build long-term relationships based on professionalism and accountability. When you work with us, you get:

• Clear, upfront pricing

• No surprise charges

• Hands-on quality control

• Secure digital delivery options

• Honest communication from start to finish

We believe in doing things right the first time. That’s why law firms, government agencies, medical providers, and business owners trust us with their most important records.

Let’s Handle Your Scanning Project the Right Way
Looking for a scanning partner who puts your needs first? Get in touch with USA Imaging, Inc. today for a detailed, no-obligation estimate.

We’re not here to gouge—we’re here to help.