Best Cloud Storage Options for Your Scanned Files
Best Cloud Storage Options for Your
By USA IMAGING, Inc.
Once your documents are scanned and digitized, the next question is: Where should you store them? Cloud storage makes your files easy to access, share, and protect—without relying on physical servers or hard drives.
At USA IMAGING, Inc., we deliver scanned files in secure formats and help clients integrate them into their preferred cloud platform. Whether you're a solo professional or an enterprise-level team, here’s how popular cloud storage options compare:
☁️ 1. Google Drive
Best For: Small to mid-size businesses, schools, and shared access
Pros:
Easy to use and integrate with Google Workspace
Supports shared folders, comments, and access control
Generous free storage (15GB) with upgrade options
Compatible with mobile apps for on-the-go access
Cons:
May lack advanced permission controls for complex organizations
Not ideal for large file uploads without premium plans
📂 2. Dropbox
Best For: Professionals and teams needing easy file sync and sharing
Pros:
Seamless syncing across devices
Powerful sharing controls and version history
Great for handling large scanned files (TIFFs, PDFs)
Clean, simple interface
Cons:
Less native collaboration than Google or Microsoft
Free plan limited to 2GB
🧑💼 3. Microsoft SharePoint (via OneDrive & Teams)
Best For: Enterprises, government, and regulated industries
Pros:
Deep integration with Microsoft 365 (Word, Excel, Teams)
Enterprise-grade permission settings and compliance features
Excellent version tracking and audit history
Best choice for structured, department-level collaboration
Cons:
Steeper learning curve for setup and management
Best suited for organizations already using Microsoft 365
🔐 4. Client-Specific Portals (e.g., Secure FTP, Custom Cloud Systems)
Best For: Law firms, medical practices, or agencies with strict security policies
Pros:
Fully controlled access, often with two-factor authentication
Custom folder structures and user roles
Compliant with HIPAA, CJIS, and other frameworks
Best for sensitive documents with limited access needs
Cons:
May require IT support or a subscription
Less user-friendly if not professionally managed
📊 Side-by-Side Comparison
✅ Our Recommendation
Use Google Drive or Dropbox if you're looking for ease, speed, and simplicity.
Choose SharePoint if your organization needs enterprise controls, collaboration, and audit trails.
Go with a client-specific portal if compliance, restricted access, or confidentiality is your top priority.
At USA IMAGING, Inc., we’re happy to deliver your scanned files directly to the cloud platform you prefer—or help you choose one that fits your needs.
📞 Contact us today to get started with secure document scanning and smart cloud integration.
