Transforming HR Operations Through Document Scanning

HR departments are the backbone of every organization—managing onboarding, employee records, benefits, performance reviews, training certifications, and more. Yet many HR teams are still buried in paper, with filing cabinets full of sensitive employee data that is hard to access, easy to misplace, and difficult to secure.

At USA Imaging, Inc., we help HR teams modernize their recordkeeping by converting paper documents into organized, searchable digital files—making compliance easier and operations more efficient.

Why Scan Your HR Documents?

Protect Confidential Information
HR records contain sensitive data—social security numbers, health documents, disciplinary actions, and payroll information. Scanning ensures these records are encrypted, backed up, and only accessible by authorized personnel.

Stay Compliant with Retention Laws
Labor and employment laws require proper record retention. Digital archives simplify compliance by enabling consistent, trackable storage with automatic purge scheduling options.

Streamline Workflows
Need to retrieve an old performance review or benefits form? No more sifting through file drawers. With digital access, you can search and locate documents instantly—whether you're in the office or working remotely.

Make Room for Growth
Free up valuable office space by removing bulky filing cabinets. Digital storage is scalable, cost-effective, and eliminates the need for offsite storage.

Custom Solutions for HR Departments

We don’t just scan—we organize. We work with HR departments to group files by employee name, department, hire date, or any structure you use internally. We also support scanning:

• I-9 Forms

• Applications & Resumes

• Performance Evaluations

• Timecards & Leave Requests

• OSHA Compliance Records

• Medical and Benefits Documents

Every project is handled with strict confidentiality, chain-of-custody protocols, and a commitment to quality. We conduct 100% image review to ensure every scan is accurate, legible, and complete.

Ready to Simplify Your HR Records?

Join the many companies that have partnered with USA Imaging, Inc. to modernize and protect their HR data. We’ve been helping organizations across San Diego County digitize and streamline operations since 2001.

📞 Call us today to discuss your HR scanning needs—because people deserve better than paper.