Let the Experts Handle It: Why DIY Scanning Could Be Costing You More Than You Think
By USA IMAGING, Inc.
Many businesses attempt to digitize their documents in-house. It seems straightforward—buy a scanner, assign someone the task, and begin converting paper to digital files. But in practice, this often leads to bottlenecks, inconsistent results, and potential compliance issues.
That’s why, at USA IMAGING, Inc., we often say: Let the experts handle it.
Hidden Costs of In-House Scanning
What seems like a cost-saving move can end up more expensive in the long run. Why?
Lost Staff Time – Your employees weren’t hired to be document technicians. When they’re pulled into scanning tasks, productivity in their core roles drops.
Inconsistent Quality – Scans may be misaligned, mislabeled, or missing pages—causing long-term headaches.
Compliance Gaps – Sensitive documents require proper chain-of-custody, secure handling, and retention protocols. A casual DIY effort often overlooks these essentials.
What Expert Handling Looks Like
At USA IMAGING, Inc., we’ve built our process to ensure every document is handled with purpose. With over 70 years of combined experience, we’ve developed best practices for:
Efficient prep and scanning of complex or delicate files
Consistent file naming and folder structure
Advanced OCR for searchable documents
High-resolution imaging tailored to file type and use case
Strict quality control to catch issues before files are delivered
Risk Reduction Through Expertise
One of the biggest advantages of outsourcing document scanning is risk management. When you entrust your records to a professional imaging firm, you reduce the chance of:
Misfiled or unreadable documents
Security breaches or unauthorized access
Compliance failures in legal or audit scenarios
Instead, you gain a secure digital archive you can trust.
Scanning Isn’t Just a Task—It’s a System
Scanning is more than digitization. It’s a system that affects your workflow, accessibility, compliance, and client service. A high-quality digital archive pays dividends—saving time, improving response times, and keeping your data where it belongs.
Let the experts handle it, so you can get back to doing what you do best.
USA IMAGING, Inc.
12923-D Pomerado Road, Poway, CA 92064
📧 [email protected] | 🌐 www.usa-imaging.com
📞 (858) 513-6565
Document scanning done right the first time. Every time.
