Case Study: Scanning Aerospace Manufacturer Work Order Documents to Searchable PDFs

Case Study: Scanning Aerospace Manufacturer Work Order Documents to Searchable PDFs

Managing work order documents is critical in the aerospace industry, where accuracy, compliance, and accessibility are essential. Over the course of one year, we worked with an Aerospace Manufacturer Contractor to digitize thousands of work orders, converting them into searchable PDF files for easier retrieval and long-term storage.

The Challenge:

📌 Storage Overload – Stacks of boxes containing work orders were taking up valuable space at the facility.
📌 Difficult Retrieval Process – Searching for specific work orders was a manual and time-consuming process.
📌 Audit & Compliance Requirements – Work orders needed to be securely stored and readily accessible for audits.
📌 Risk of Document Loss & Deterioration – Paper documents were at risk of damage, misplacement, or fading over time.

The Solution:

✅ Secure Transport & Processing – We carefully transported boxes of work orders to our facility, ensuring proper handling and tracking.
✅ High-Quality Scanning – Every work order was digitized into a fully searchable PDF format, allowing for quick and easy keyword searches.
✅ Efficient File Indexing – Digital files were categorized and organized, making retrieval seamless for the manufacturer’s team.
✅ Boxes Returned for Audit – After scanning, all physical documents were returned to meet audit compliance requirements.

The Results:

📌 Instant Access to Work Orders – No more digging through boxes—staff can now retrieve documents within seconds.
📌 Reduced Storage Needs – Eliminated excessive physical storage while maintaining easy access to records.
📌 Significant Cost Savings – Streamlined document management has saved thousands of dollars over time.
📌 Improved Audit Preparedness – Digital work orders ensure faster response times and compliance during audits.

The aerospace manufacturer was thrilled with the transition to digital work orders. By switching to searchable PDFs, they now have an efficient, cost-effective, and audit-ready document management system.

📌 Is your company struggling with work order storage and retrieval? Contact us today to learn how document scanning can save you time and money!